Advantages of Using a Digital Checklist
A successful facility management operation should be able to meet on the high standards. It actually means that the process will have to be completed on the same level, whoever is actually carrying it and wherever it is implemented. Facilities management providers also need to carry different tasks in order to ensure that a building will be running safely and smoothly as well.
When you move to a digital checklist, it will give you more control compared to full audit trails of activities of which are being carried out. Staff also could enter data to handheld units that will tell them what to do and with when. This gives managers a real-time view about what is really happening. You also have a time-stamped digital record for security patrol.
This will not only give you more visibility, but it will also allow you to get assurance that problems are going to be dealt with fast and will follow your specified procedure. You also don’t need to retype the information on the spreadsheets that cause delays and may even cause problems. Here are some benefits of digital checklists:
An Outsourced Catering
Having to meet food regulations is very important for companies that are providing outsourced catering services. A digital checklist will be able to help in making sure that all members of the staff know about what they are really doing from the safety perspective of food and all of the needed information will be available immediately for managers. This means that they will be able to find the trends and problems a lot faster compared to manually doing inspections on the sites either weekly or monthly.
Cleaning and Health and Safety
Making sure that all of the parts of a building will be cleaned and inspected thoroughly is very important when it comes to running a site. A digital checklist will provide a timestamped record with when inspections happen and this could be used in guiding the staff through the process about what really needs to be cleaned and on how. A digital record also shows that the job has been completed at a particular time, which is very useful if there are any complaints made by users.
Having to patrol a building and making sure that this is secure could be done with a digital checklist. Not only will there be a digital record about when the checks were made, but the exact route and on what will have to be inspected also could be specified to staff together on what to do when problems have been discovered.
Closing and Opening Procedures
The start and end of a day procedure will help in giving guarantees that the requirements of clients are being met. It can be as basic as having to switch the lights on in certain areas, distributing posts or having to replenish vending machines and making sure that everything had been switched off prior to locking. The use of a digital checklist also means that there will be a list of everything which needs to be done and when it will be carried out.
A facility management firm actually continues in expanding their services. This is why the use of a digital checklist is able to help for greater monitoring, staff guidance and compliance in order to make sure that tasks will be completed on time.